Application Form

Membership*

Provisional Membership

Associate Membership

Is your company member of IAATO?*

Yes

Contact Information

Company Name:*

Company Website:*

Company Phone*

Company E-mail:*

Company Adress

The contact person is responsible for ensuring compliance with AECO’s Bylaws and guidelines, as well as responding to any requests and requirements from the Secretariat within the specified deadlines. They are also responsible for sharing updates and information from the Secretariat with the appropriate staff within their organization and key partners.

Contact Person: Name*

First Last

Contact Person: Title*

Contact Person: E-mail*

Contact Person: Office Phone

Contact Person: Cell phone*

Contact Person: Address

Same as Company Address

Other

Other Adress

3. Reason for Applying

Why are you applying for membership in AECO?

Compliance

AECO’s objective is to ensure that expedition cruises and tourism in the Arctic is carried out with the utmost consideration for the vulnerable, natural environment, local cultures, communities, and cultural remains, as well as the challenging safety hazards at sea and on land.

What is your interpretation of this?*

Describe the measures, methods, and tools you use to address environmental protection, health and safety, and social/cultural considerations.*

Has your company been involved in significant incidents or accidents that would conflict with AECO’s objectives, bylaws or guidelines?*

Yes

Explain the situation and what measures have been taken to avoid similar situations.*

Vessel Information

For Each Vessel*

Name

Owned by

Full Charter

Other Info

For Each Vessel

Before the application can be processed, a vessel questionnaire containing all technical information for each vessel you operate is required. Once we have received the completed application, you will receive a link to our database where you can complete the vessel questionnaire.

I understand that the application can only be processed once we have completed the vessel questionnaires for the vessels we operate.*

Yes

Area of operations

Which of the following geographical areas do you plan to operate in:*

Number of Guests, Departures and Activities

For the coming three years, what is your estimated number of passengers to the following areas?

Svalbard*

Year 1:

Year 2:

Year 3:

Jan Mayen*

Year 1:

Year 2:

Year 3:

Greenland*

Year 1:

Year 2:

Year 3:

Arctic Canada*

Year 1:

Year 2:

Year 3:

Iceland*

Year 1:

Year 2:

Year 3:

For the coming three years, what is your estimated number of departures/trips to Arctic/AECO areas?

Jan Mayen*

Year 1:

Year 2:

Year 3:

Svalbard*

First year

Year 2:

Year 3:

Greenland*

Year 1:

Year 2:

Year 3:

Arctic Canada*

Year 1:

Year 2:

Year 3:

Iceland*

Year 1:

Year 2:

Year 3:

Which of the following activities to you plan to include in your itinerary?*

Small Boat Excursion Cruising

Trekking

Kayaking

Climbing

Scuba Diving

Skiing

Other

Description of Other Activities

Membership Payment

Full and Provisional members are required to pay an annual membership fee based on the total number of berths available for sale each season, as well as a passenger fee. Specify the number of berths available for sale to calculate the dues. Please note that AECO membership is not considered complete until the first invoice has been paid.

Number of Berths for Sale in the First Year of Operations After AECO Membership* (AECO Operational Area Only)?*

The first year of operation as an AECO member begins in the season following the Annual General Meeting (AGM), which takes place in October each year. Membership is decided during the AGM.

Competence

How many years of operational experience does your company have within AECO's operational areas?*

Please enter a number from 1 to 1000.

How many years of experience does your company have in polar operations?*

Please enter a number from 1 to 1000.

Describe the competence of your company’s leader(s:)*

Describe the competence of your expedition leaders and guides:*

Describe the competence of your bridge officers:*

Describe your in-house training/education of expedition leaders, guides, and officers regarding acts, regulations and AECO guidelines in the geographical areas you operate in/plan to operate in.*

Confirm your compliance as an Associate member*

Please confirm your compliance with certain AECO membership requirements. Check the boxes below where applicable

	Yes	No	N/A
We have read, understood, and will adhere to AECO’s Bylaws, guidelines and other requirements following decisions made by AECO.
We have read, understood, and will operate in compliance with all AECO guidelines.
We will adhere to the obligation to report accidents, incidents, and non-compliance to AECO.
We will strive to spread information about AECO and include AECO’s logo and a link to AECO’s website on our company’s website under the conditions described in AECO’s Bylaws Article III, section M.
Our AECO membership will be part of our company’s general information and marketing material.
We will be cautious when using Arctic images for advertising that can be misinterpreted by the public and authorities alike. We will make sure that in- house staff and external agents market our products in a way that accurately reflects our compliance with AECO guidelines and standards.
We will pay our fees and answer to all requests from AECO as soon as possible and at the latest within deadline, unless obstructed by extra-ordinary situations.
We will not use AECO’s contact lists for marketing, promoting nor sales purposes.
We will not distribute information or contact addresses obtained through our membership to third parties.
We accept that AECO sends us updates and relevant information by email.
We accept that AECO adds us to the distribution list of the AECO newsletter.
We accept that AECO stores our contact information and other information that is relevant to our AECO membership.
We accept that AECO membership will not be official until the first payment of fees have been confirmed by the AECO secretariat.

Confirm your compliance as a Provisional member*

Please confirm your compliance with certain AECO membership requirements. Check the boxes below where applicable

	Yes	No	N/A
We have read, understood, and will adhere to AECO’s Bylaws, guidelines and other requirements following decisions made by AECO.
We have read, understood, and will operate in compliance with all AECO guidelines.
We will take actions to ensure implementation of AECO’s guidelines and agree to require that staff pass AECO’s field staff online assessment.
We agree to use AECO’s cruise database and will register and update operator information and vessel information as well as register Post Visit Reports within deadlines as decided.
For Provisional and Full members operating vessels carrying more than 12 passengers: We agree to register sailing plans prior to the season in AECO’s cruise database, within deadlines as decided.
For Provisional and Full members operating vessels carrying more than 12 passengers: We agree to ensure installation of vessel trackers and run the tracker while operating in the Arctic.
We will adhere to the obligation to report accidents, incidents, and non- compliance to AECO.
We will adhere to the obligation to carry an observer at least once every five years.
We will strive to spread information about AECO and include AECO’s logo and a link to AECO’s website on their company’s website under the conditions as described in AECO’s Bylaws Article III, section L.
We will ensure communication of AECO requirements to our guests.
Our AECO membership will be part of the company’s general information and marketing material.
We will follow AECO Marketing Guidelines
We will pay our dues and fees, vote and answer to all requests from AECO as soon as possible and at the latest within deadline, unless obstructed by extra-ordinary situations.
We are prepared to accept position of trust in AECO if asked and/or voted in.
We will not use AECO’s contact lists for marketing, promoting nor sales purposes.
We will not distribute information or contact addresses obtained through our membership to third parties.
We accept that AECO sends us updates and relevant information by email.
We accept that AECO adds us to the distribution list of the AECO mailing list concerned with industry relevant material and information.
We accept that AECO stores our contact information and other information 8 Applicant initials ……………. that is relevant to our AECO membership.
We accept that AECO membership will not be official until the first payment of dues and fees have been confirmed by the AECO secretariat.

Termination of Membership

According to AECO’s Bylaws, Article III, Section H, members wishing to discontinue their association with AECO must do so before September 1st of the preceding year. The withdrawal request must be submitted in writing to AECO’s Secretariat.

Name

This field is for validation purposes and should be left unchanged.

Application Form

Which Membership Are You Applying for?

Contact Information

Company Information

3. Reason for Applying

Compliance

Vessel Information

For Each Vessel

Area of operations

Number of Guests, Departures and Activities

Membership Payment

Competence

Termination of Membership